Health and Safety Representative – What are their responsibilities?

Time to read 5 min
Health and Safety Representative - What are their responsibilities?

In this blog

Health and safety representatives play a critical role in ensuring a healthy and safe work environment for all employees. As the official representative of the employees, the health and safety representative serves as a bridge between the employees and the management and is tasked with ensuring that the workplace complies with applicable rules and standards. However, only a few health and safety representatives limit themselves to regulatory matters, as they also push for softer values and ethical issues in everyday situations.

This article will delve into the health and safety representative’s key tasks and responsibilities to provide some clarification on what employees and managers can expect from their health and safety representatives.


Identification and Evaluation of Risks

One of the health and safety representative’s primary tasks is to identify and evaluate potential workplace risks. This involves observing work processes, conducting risk assessments, and collaborating with both management and employees to implement appropriate safety measures. Here, the skilled representative may utilize surveys and forms to gather the necessary data.


Advice and Guidance

Health and safety representatives act as a source of advice and guidance for both employees and management. They must be able to answer questions related to health and safety, advise on how to best handle various concerns, and suggest active solutions to improve the work environment. They also ensure that employees are always updated with relevant health and safety information.


Collaboration with Employees

Now that you have a handle on diversity, you should consider taking everything to the next level – inclusion.

Health and safety representatives serve as the voice of employees regarding the work environment. They must listen to employees’ concerns, gather feedback, and represent their interests in dialogue with management. The health and safety representative should be open and accessible to employees and foster a trusting collaboration.

This collaboration leaves the health and safety representative with a wealth of knowledge, data, and insights into what it takes to create a better work environment for the staff. This brings us to the next item on the agenda – cooperation with management.


Collaboration with Management

Health and safety representatives work closely with management to improve the work environment. This involves participating in a variety of meetings, discussing concerns related to the work environment, fostering a healthy collaboration between management and employees, and most importantly, proposing improvements or changes to actively implement measures to create a safe and healthy work environment, both physically and mentally.


Reporting to Management

However, reporting is also part of the job description. Health and safety representatives are responsible for reporting on workplace conditions and issues to management. This includes collecting and analyzing data, preparing reports. Often, as mentioned earlier, this data can be used to propose improvements, but it is a fundamental task to keep management informed regardless of the long-term goal with the data.


Staying up to date

It is essential for health and safety representatives to maintain their competencies within the organization. They can do this by staying up-to-date with the latest knowledge in the field of health and safety. They should not be afraid to participate in relevant courses and undergo training to enhance their skills, making them better able to provide the best advice and support to employees.


In other words..

The role of the health and safety representative is crucial in ensuring a safe and healthy work environment where employees can thrive and perform at their best. By identifying risks, advising, and collaborating with both management and employees, the health and safety representative plays a central role in maintaining a positive work environment, preventing workplace accidents, and work-related illnesses.

Remember, the health and safety representative is not alone in this work. It is essential for all employees and managers to engage in creating a safe and healthy work environment. By collaborating and supporting each other, we can create a workplace that prioritizes well-being and safety for everyone.


Unleash your potential with Woba

Woba has one vision – to create a better world to work in. We help companies centralize all employee surveys in the Woba platform, where employee feedback is translated into concrete action measures. These measures proactively address workplace issues and make it easier than ever to keep a finger on the pulse as a health and safety representative.

Woba gives your workplace a score that precisely shows the status of all important touchpoints and provides you with the right advice to improve the situation.

With great pleasure, we at Woba can present concrete numbers proving the platform’s effectiveness. The numbers speak for themselves – and they only get better going forward.

21% improved well-being and health
32% reduction in absenteeism
500% ROI in terms of lower absenteeism

Do you need a tool that can unleash your full potential?



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Diversitet på arbejdspladsen
Diversity: Embracing Differences

In today’s globalized and interconnected world, diversity has become an essential aspect of any thriving organization. As HR leaders, it is our responsibility to create an inclusive workplace that values and celebrates the unique contributions of every individual. In this article, we will explore what diversity means, how to achieve diversity, the meaning of inclusion, and strategies for effectively turning theory to practice.


What is Diversity?

Before we get started, let’s take a look at what diversity means – especially in a workplace context. Diversity in the workplace refers to the presence of individuals from various backgrounds, including but not limited to race, ethnicity, gender, age, religion, sexual orientation, and abilities. It encompasses the unique perspectives, experiences, and characteristics that individuals bring to the organization. Embracing diversity means recognizing and appreciating these differences as valuable assets that enrich the workplace and drive innovation.

This should entice most people to strive for diversity – it’s foremost an ethical pursuit, but it’s also good for business, as it drives innovation and produces varied perspectives.


Cultivating Psychological Safety in the Modern Workplace

In today’s fast-paced and ever-changing work environment, fostering a culture of psychological safety has become increasingly vital. Psychological safety is the foundation for trust, open communication, and collaboration within teams and therefore enables individuals to express their ideas, take risks, and learn from failures without fear of judgement or reprisal.

In this article, we explore the concept of psychological safety and its profound impact on team dynamics and overall employee well-being. Get ready to create a psychologically safe workplace where individuals can thrive and unleash their full potential.


What is Psychological Safety?

Psychological safety refers to individuals feeling safe enough to be and express their authentic selves, voice their opinions, and contribute without fear of negative consequences.

According to Project Aristotle, carried out by Google from 2012 and two years going forward, the study proved that psychological safety was, and is, the core aspect of nurturing talent and giving employees the safety to express ideas, concerns and flourish in the workplace.

A workplace with a high level of psychological safety encompasses a sense of trust, respect, and acceptance within teams, enabling open dialogue and the freedom to take social risks. When team members experience a sense of psychological safety they are more likely to engage in candid discussions, share diverse perspectives, and contribute innovative ideas. As a result, you will see happy, creative and collaborative individuals in your workplace.


The Benefits of Psychological Safety

There are several good reasons to promote psychological safety in your workplace. The best reason is probably to make everyone feel good about their daily lives, but beyond that there are some very excellent benefits to promote and maintain psychological safety.

First of all, psychological safety promotes open communication, allowing issues to be addressed proactively and it will ultimately prevent conflicts from escalating. Allowing people the ability to feel safe about self-expression, sharing their feelings and putting ideas into words is a powerful tool and essential for achieving the full potential of both workplace and employee.

Secondly, it fosters a learning culture, where individuals feel comfortable seeking feedback and experimenting with new approaches. Once employees learn that failure is acceptable and the risk of ridicule is minor, they will dare to try, test and quite possibly: thrive.

As an added bonus, psychological safety improves employee well-being, reducing stress and anxiety associated with fear of failure or criticism. It ultimately boosts employee engagement, satisfaction, and retention – making your workplace more effective and innovative.

Want to enhance employee engagement and retention in your work environment? Discover the benefits of using Woba’s employee engagement survey.


Preventing stress at work - Get 10 great pieces of advice

Stress has gradually become a widely used term in many respects.

It is positive that there is a focus on this important problem. Absolutely.

But it’s a shame that stress has become such a used – and in many ways – diluted term.

Especially stress at the workplace is an incredibly important problem to deal with. In fact, you should ideally focus on preventing – and completely avoiding stress at work.

Because once the employee has been hit hard, it is difficult to get well again – and as you know, long-term sick leave costs an average of DKK 1,000,000 for the company.




Use the Stress Ladder



As you can see from the visualization here, you can use the stairs to place yourself and your employees in relation to stress level.

The ladder can give you a constant and continuous tool to know if there is something you need to pay extra attention to in relation to the stress level at your workplace.

It is also a really good idea to introduce the ‘Stress Ladder’ to all employees, so that everyone has a chance to register symptoms at the forefront – instead of being left with a sick note at the back.

We will all move back and forth on the Staircase – all depending on the work and personal situation. The most important thing here is that the situation on the 2nd and 3rd step is taken care of, so that the employee (or yourself) can move back again to step 1.

You cannot avoid experiencing stress symptoms in between. It’s perfectly okay and natural. The problem only arises when you have been in the condition for so long that your body and brain can no longer cope. And then it gets dangerous.

So use the stairs – and keep up to date with where your employees and yourself are at all times. Because of course – as a manager, you can also be pressured and called in sick!


Malene Madsen
CEO & Co-founder


Malene Madsen, CEO and co-founder of, holds a background in psychology and philosophy, along with years of experience in researching and communicating work-related stress. She founded with profound professional insight and a goal to assist companies in preventing stress, sick leave, and employee resignations by leveraging employee feedback to retain key personnel.

Additionally, Malene belongs to the rare category of only 1% of female entrepreneurs in Denmark who have successfully secured venture capital.

Topics: #Employeeengagement #Employeeretention #mentalhealth #peopleanalytics

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