Can Woba be integrated with our existing software?

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In this blog

You have probed the market and have concluded that is the absolute best match for your company and your employees. Wonderful. Then you already come a long way. But now there is an inevitable question when it comes to the technical side.

Can this new software integrate with what we already have? And that is important. Because it can take immeasurable amounts of time and effort if this part can’t just be put in place easily and clearly.

How do we do in Woba?

In, we use a technical solution that opens up an automatic import of employee data from a third-party system. That is, we have an API integration. In the following, we go more in-depth with the technical setup in connection with the API integration.

The technical explanation

Woba can open up an automatic import of employee data from a third-party system by offering a simple HTTP API for external systems to interact with:

URI: /import-employees
Content-Type: text/csv
A simplified example of invoking the API (note that only a subcategory of the API is included to keep the example simple):

POST /import-employees

Employee’s name, employee’s e-mail, Department

John Smith,, HR

Amy Lane,, Finance

The full API integration will contain the following fields and their detailed usage will be specified in the Swagger (i.e., Open API) documentation:


– Employee name (required)
– Employee email (mandatory)
– Department (required)
– Job Title (Optional)
– Date of Birth (Optional)
– Gender (Optional)
– Phone Number (Optional)
– Position start date (Optional)
– Position end date (Optional)
– Voluntary Termination (Optional)
– Pay Level (Optional)


This API integration can only be called over a secure connection (HTTPS) and will be protected with a ‘ClientID’ and ‘ClientSecret,’ which a Woba customer can specify and structure as needed in the Woba platform. The import will synchronize data in Woba with the data sent to the API, meaning that if an employee’s data is already updated, there will be no changes for the employee in Woba. This also means that an API user can safely call the API several times in a row, as the API will be the same.

It will be the responsibility of a Woba customer to extract the necessary data from their HR and/or ERP systems, which usually requires administrator rights and invoking the Woba API. API calls can be made with a simple command-line tool, such as cURL, or more advanced libraries, such as the Microsoft ASP .NET Web API Client, depending on customer preference. Despite the somewhat technical rounding here, I hope that you have nevertheless gained an insight into how can be integrated – and that it is not least demystified a great deal, so at least that’s not why you don’t gets started with the important well-being work.

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Do you know that a Whistleblower scheme is required by law from January 2023? This means that if your company has more than 50 employees, you MUST have a Whistleblower scheme that follows the adopted EU regulations.



But, what does that mean?

You are employed in a company and suddenly discover that laws and regulations are being violated in the company. Now comes the whole dilemma because you know illegal things are going on, but you don’t want to jeopardize your own employment by going to your management with your knowledge. You really don’t want to focus on yourself as a person and as an employee in this scenario. And what if you report something and it doesn’t lead to any action or consequences? What if those involved find out that it was you who reported the whole thing, how will the working environment be in the future? There are really many unknowns in such a situation and the uncertainty will most often (with good reason) lead to you simply keeping your knowledge to yourself and letting things continue.

But what do you do? In its entirety, the Whistleblower scheme is a legal requirement which was introduced on the basis of creating the possibility to report various breaches of rules. It can be criminal offences, breach of confidentiality, misuse of financial resources, theft, fraud, embezzlement, fraud or bribery.

Which languages are optional in Woba?

We know it ourselves – diversity and internationalization in companies around the country has led to an exciting trend. The workplaces often consist of several nationalities. This is how we feel at Woba, where a large part of the employees are English-speaking and originally come from Belgium, Romania and India, among others. And then of course it is not an option to send out a well-being survey – which is only in Danish.

We thought about this when we built our well-being platform and therefore all question frames in the various surveys are available in both Danish and English.

Implementation of Woba as an employee retention platform - What does it require?

You have already recognized that working with well-being and the working environment is definitely important for your company.

Keeping up to date with your employees and continuously taking the pulse of well-being will be your most important means of being a well-functioning company with satisfied employees – who do not fall ill with stress or leave you in favor of the competitor.

Well. Important realization. Then you are that far.

But now you have to research the market and find the best provider – and not least the most optimal match for you and your company.

In this phase, ask yourself the following:


– What do we want to achieve with the platform?
– Should it be digital and dynamic?
– How much time do you want to spend on well-being work yourself?
– How much should employees be involved?
– Should the platform offer action plans built on valid research?


When you have asked yourself these questions – and not least the answer to them, well then it is just starting to probe the market for providers who have just the right solution for you and your company.

Louise Aarkrog
Head of Marketing & Communication

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